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SECTION 1 - NAME, OFFICE, MANDATE & OBJECTIVES
1.1 - NAME
Las Vegas Regional Ticketing Association (known as LVRTA)
1.2 - MANDATE
LVRTA is an association of ticket professionals concerned with the support for, the preservation of and the further development of fair ethics and high standards with regards to the marketing, sales and services provided in the ticketing industry in the city of Las Vegas, Nevada and its surrounding area.
1.3 - OBJECTIVES
The objectives of the organization are:
- To provide support to its members through shared knowledge, experience, information and ideas.
- To act as a resource group to other organizations which require assistance with or information about ticketing.
- To promote the establishment and maintenance of fair and equitable ticket selling and marketing practices.
- To encourage professional growth and development.
- To promote the development and maintenance of a high standard of service to the ticket buying public and to user groups.
- To promote confidence and goodwill among the related segments of the industry.
SECTION 2 - MEMBERSHIP
2.1 - ELIGIBILITY
Any individual, corporation, association or other organization involved in or associated with the ticketing industry is eligible for membership in the LVRTA.
2.2 - APPLICATION FOR MEMBERSHIP
Anyone who desires to become a member of the LVRTA shall submit a membership application, along with the appropriate dues to a member of the Executive Committee.
2.3 - ADMISSION TO MEMBERSHIP
At each meeting of the members, the President shall submit for approval by the members the applications for membership that have been received since the last meeting. Each applicant must be approved by a vote of existing members.
2.4 - TERMINATION OF MEMBERSHIP
Any member`s membership may be terminated for any reason whatsoever upon a motion for the same being passed at a meeting for the members. One particular reason for termination of membership would be if a member is found to be engaging in conduct that is found to be detrimental to the organization or in conflict with the mandate of the organization.
SECTION 3 - MEMBERSHIP FEES
3.1 - FEES
The annual membership fee for the fiscal year will be $50.00 for individual members; $50.00 for organizational members (up to two representatives of an organization may attend meetings but are eligible for only one vote). Any additional members of an organization must purchase another annual membership.
3.2 - PAYMENT OF FEES
Membership fees shall be paid in full by the first day of January each year. Fees must be paid in full at the time of becoming a member, regardless of the date of the application for membership. Persons unable to pay the full amount may request from the Executive Committee a special payment option.
3.3 - DEFAULT IN PAYMENT
Any member who fails to pay the membership fee when due shall not be entitled to attend any meeting of the membership while in default. In addition, the membership of a defaulting member may be terminated at any time by a meeting of the members.
SECTION 4 - EXECUTIVE COMMITTEE OF THE LVRTA
4.1 - NUMBER AND OFFICES
The Executive Committee for the LVRTA shall consist of four individuals, one each in the offices of President, Vice-President, Secretary and Treasurer.
4.2 - QUALIFICATIONS
Any member in good standing is qualified for the Executive Committee.
4.3 - ELECTION, TERMS AND REMOVAL
The members of the LVRTA shall elect at each annual meeting the Executive Committee to hold the offices for the upcoming year. The term of office shall last one year and there will be no limit on the number of years one can hold office. The members may at any meeting by resolution remove any member of the Executive Committee and any vacancy or vacancies created by the removal of a member of the Executive Committee may be filled at the meeting of the members at which the removal took place.
4.4 - VACATION OF OFFICE
An office of the Executive Committee shall become vacant if: (a.) the office dies; (b.) if he or she is removed by the members; or (c.) the officer resigns by notice in writing to the LVRTA which resignation shall become effective at the time it is received or at the time specified in the notice, whichever is later.
4.5 - SPECIAL MEETING OF THE EXECUTIVE COMMITTEE
A special meeting of the Executive Committee may be held at a time or place as decided by the committee. One or more parties may attend the meeting by conference call or by any other equipment allowing all persons participating in the meeting to hear each other at the same time.
4.6 - DUTIES AND RESPONSIBILITIES
Subject to the direction of the members, the Executive Committee shall manage and supervise the business and affairs of the LVRTA. Any two officers shall sign all such contracts, documents, or instruments as require their respective signatures and shall have and perform all powers and duties incident to their respective offices and such other powers and duties as may from time to time be assigned to them by the members.
4.7 - PRESIDENT
The President shall be the chief executive and operating office of the LVRTA and shall act as the chairman of meetings of the members.
4.8 - VICE-PRESIDENT
The Vice-President shall assist the President with the operation of the LVRTA. The Vice-President shall assume the role of President if the position becomes vacant prior to the end of the scheduled term.
4.9 - SECRETARY
The Secretary shall give notices for all meeting of the members of the LVRTA and of the Executive Committee, and shall have charge of the minute and record books of the LVRTA. The Secretary shall maintain the register of members of the LVRTA. The minute book shall be made available to any member upon request. The list of members will be distributed semi-annually by the LVRTA.
4.10 - TREASURER
The treasurer shall have the care and custody of all the funds and securities of the LVRTA and shall deposit the same in the name of the LVRTA in such bank or banks as the members may determine. The Treasurer shall keep the accounting records for the LVRTA.
4.11 - PAYMENT OF EXPENSES
Members of the Executive Committee shall not be paid for being on the committee. Executive Members may be reimbursed for expenses incurred in the performance of their duties.
SECTION 5 - MEETINGS OF THE MEMBERS
5.1 - ANNUAL MEETING
The annual meeting of the members of the LVRTA will take place in January of each year. The meeting will be held in Las Vegas and the location of the meeting will be decided by the Executive Committee.
5.2 - OTHER MEETINGS
The members of LVRTA shall meet quarterly. There will be four meetings a year. Should a special occasion arise, the Executive Committee shall have the authority to call a meeting of the members in-between the normally schedule meetings.
5.3 - NOTICE OF MEETING
Written notice of each meeting, detailing time, location and date, will be given to every member either by mail, fax, email, or by hand, no less than ten days prior to the meeting.
5.4 - OMISSION OF NOTICE
The accidental omission to give notice of any meeting or the non-receipt of the notice by any member, shall not invalidate any resolution passed or any proceedings taken at any meeting of the members.
5.5 - QUORUM
The presence of twenty-five percent of the membership at any meeting shall constitute a quorum for the transaction of business. No formal business can be conducted if a quorum of the members is not present. If a quorum is not present within a reasonable time after a specific meeting is scheduled to begin, the chair of the meeting along with the members present may vote to adjorn the meeting to a fixed time and place. Notice provisions specified in paragraph 5.3 shall apply to such adjournment.
5.6 - VOTING
Every issue submitted to a meeting of the members of the LVRTA shall be decided on by a vote of the members. The Executive Committee shall be elected by secret ballot. All other matters, such as policy and procedures issues, may be voted on by a show of hands. A simple majority of the voting members will be considered enough to pass a resolution. Any member may request to have an issue voted on by secret ballot only before a show of hands is called for on any resolution. Only members present at the meeting shall be entitled to vote. No absentee ballots will be allowed.
5.7 - CHAIR OF THE MEETING
The President, or in his or her absence, the Vice-President, shall act as chair of any members` meeting, provided however that the chair may delegate the chair to the host of each meeting. The Secretary shall be responsible for having prepared agendas for the meeting available to the members. All members are encouraged to submit items for the agenda. Any member in good standing may request an item for the agenda at the meeting subject to the approval of the President and Vice-President, and provided that there is time available.
5.8 - RESPONSIBILITY OF MEMBERS
It is the responsibility of each member to actively participate in this organization. All members will be required to attend at least half of the regularly scheduled meetings. If a member is unavailable to make a meeting, it is his or her responsibility to notify the Secretary at least one week prior to the meeting. Each member shall prepare for the meetings and take an active role in the organization`s activities and projects. If a member is unable to attend a meeting, they may send a representative in their place, however the representative shall have no voting privileges.
SECTION 6 - MISCELLANEOUS
6.1 - AMENDMENTS
This set of by-laws may be repealed or amended by the members at any meeting of LVRTA. Once ratified, a majority, as specified earlier, is needed to make any changes.
6.2 - DISSOLUTION
Upon the members` decision to dissolve the organization, any funds remaining after the payment of all debts and expenses shall be donated to a charitable or cultural organization as may be selected by the Executive Committee.
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